Privacy Statement

The ASSCAT Website is a digital platform in ASSCAT to publish certain information on-line. It requires the users to provide personal information such as full name, sex, and contact number. All personal data are collected through the web portal and all files submitted are uploaded to the Job Portal Information System, Employee Management System, Student Information System and Admission System.

Personal data that will be processed by the JPIS,EMS,SIS and Admission System shall remain under the custody of the ASSCAT and will be shared with relevant government agencies as required following relevant laws, the requirements of the DPA of 2012, its IRR, NPC Circular 2022-04 and other issuances of NPC. Personal data collected will be kept in accordance with ASSCAT’s retention policy.

Users of the JPIS,EMS,SIS and Admission System may exercise their privacy rights such as the right to be informed, right to object, right to access, right to rectification, right to erasure or blocking, right to data portability, right to file a complaint and right to damages. Rest assured that all personal data will be kept in a secure and confidential manner by implementing adequate physical, organizational, and technical security measures.

Privacy Notice

The ASSCAT Systems

The Job Portal Information System (JPIS) of the Agusan del Sur State College of Agriculture and Technology (ASSCAT) is a system for job application.

The Employee Management System (EMS) of the Agusan del Sur State College of Agriculture and Technology (ASSCAT) is a system for employee management.

The Student Information System (SIS) of the Agusan del Sur State College of Agriculture and Technology (ASSCAT) is a system for enrollment.

The Admission System of the Agusan del Sur State College of Agriculture and Technology (ASSCAT) is a system for admission.

ASSCAT is committed to protecting the privacy and security of personal data processed by the system. This privacy notice describes how ASSCAT collects and uses your data by the Data Privacy Act of 2012.

 

Personal Data Collected

During the process, ASSCAT may collect your sensitive personal information from the users.

 

Applicants/Clients/Employee/Users

  1. First Name
  2. Last Name
  3. Middle Name (Optional)
  4. Extension Name (Optional)
  5. Email Address
  6. Phone Number
  7. Gender
  8. Civil Status
  9. Place of Birth
  10. Date of Birth
  11. Citizenship
  12. Address
  13. Educational Background
  14. Eligibility
  15. Work Experience
  16. Learning and Development
  17. References
  18. IP Addresses
  19. Cookies

Students/Users

  1. First Name
  2. Last Name
  3. Middle Name (Optional)
  4. Extension Name (Optional)
  5. Email Address
  6. Phone Number
  7. Gender
  8. Civil Status
  9. Place of Birth
  10. Date of Birth
  11. Citizenship
  12. Address
  13. Blood Type
  14. Religion
  15. Ethnic Group
  16. Spouse Information
  17. Parents Information
  18. School Last Attended
  19. Disabilities
  20. IP Addresses
  21. Cookies

Purpose of Personal Data Processing

The primary purpose of processing the foregoing personal data is to enable the ASSCAT to process the initial registration and data gathering for JPIS, EMS, SIS and admission.

Personal information processed through this platform may also be used by ASSCAT to communicate, and submit reports to national or regional government agencies for regulatory compliance or third-party agencies for scholarship requirements and grants or employment processing.

 

How data is collected

ASSCAT collects personal information through the https://jpis.asscat.edu.ph/, https://hris.asscat.edu.ph/, https://main.asscat.edu.ph/, https://asscat.edu.ph/main-admission/. All documents containing the personal information of the users are directly processed, collected, stored, and protected through the Job Portal Information System (JPIS), Employee Management System (EMS), Student Information System (SIS) and Admission System.

 

How data is used

The JPIS processes personal data for

  • Registration
  • Generate reports for hiring processes

The EMS processes personal data for

  • Profiling
  • Generate reports for PDS, DTR and etc.

The SIS processes personal data for

  • Enrollment
  • Viewing of Grades
  • Viewing of Subjects

The Admission System processes personal data for

  • Registration
  • Evaluation

 

Disclosure/Sharing

ASSCAT will not share and disclose personal data with any third party, except as may be reasonably necessary for the proper execution of processes related to the declared purpose, or as may be required or authorized under the law.

 

Risks involved

ASSCAT recognizes the risks involved in the processing of personal data, such as violation of the confidentiality, integrity and accessibility of personal information and undertakes to process adequate, and not excessive, personal data about the declared purpose. Personal data will only be processed by the DPA and adequate security measures shall be implemented to avoid the aforementioned risks.

 

How data is protected

 

Storage, Security, Disposal and Retention

ASSCAT safeguards the confidentiality, integrity, and availability of your personal information physically and/or electronically by maintaining a combination of organizational, physical, and technical security measures based on accepted data privacy and information security standards such as access control, acceptable use, firewall, end-to-end encryption, data classification requirements, etc.

Personal data shall be stored in the database for 5 years from the last activity, extendible as the need arises due to the pendency of a case or any other legal ground. Once data has served its purpose, it shall be forwarded for archiving for 10 years in a secured physical drive before being completely disposed of and destroyed by anonymization or any other secure manner.

 

Methods utilized for automated access

The JPIS, EMS, SIS and Admission System uses a third-party service, which uses cookies, to analyze non-identifiable web traffic data. However, the generated data is not shared with any other party. Only non-identifiable web traffic data are analyzed, including:

  • Your IP Address
  • The pages and internal links accessed on our site
  • The date and time you visited the site
  • Geolocation
  • The referring site or platform (if any) through which you clicked on our site
  • Your operating system
  • Web browser type

 

Changes to the privacy notice

ASSCAT reserves the right to update or revise this privacy notice at any time and will provide a new privacy notice whenever there are substantial changes.

 

Rights of the Data Subjects

Under the Data Privacy Act, you have the right to be informed and ask for a copy of any personal information we hold about you, as well as to dispute and have it corrected in case of inaccuracy or error in our records. You also have the right to suspend, withdraw or order the blocking, removal, or destruction of your data. You may claim compensation if you suffered damages due to inaccurate, incomplete, outdated, false, unlawfully obtained, or unauthorized use of personal data, considering any violation of your rights and freedoms as a data subject. If you feel that your personal information has been misused, maliciously disclosed or improperly disposed of, or that any of your data privacy rights have been violated, you have a right to file a complaint with the NPC. You also have the right to have your data in an electronic format. Should you wish to exercise these rights, please contact our Data Protection Officer through any of the details provided below.

 

How to file a complaint

If there is a complaint regarding the processing of personal data, please contact the Data Protection Officer listed below. It is the right of the Data subject to complain to the National Privacy Commission to protect its personal information.

 

Data Protection Officer Contact Details

If you have any questions regarding the JPIS, EMS, SIS and Admission please send an email to:

[email protected]

You may get in touch with ASSCAT through our Data Protection Officer with the contact details listed below:

 

Mobile No.: 09489953703

Email: [email protected]

Address: Agusan del Sur State College of Agriculture and Technology, Bunawan, Agusan del Sur, 8506.

Date of effectivity: May 17, 2023

Terms and Condition

Introduction

Your access to and use of the Job Portal Information System (JPIS), Employee Management Information System (EMS), Student Information System (SIS) and Admission System are conditioned on your acceptance of and compliance with these terms. These terms and conditions serve as the entire agreement between you and the Agusan del Sur State College of Agriculture and Technology (ASSCAT) about your access and use of the JPIS, EMS, SIS and Admission. These terms and conditions apply to all visitors, registrants, and users of the JPIS, EMS, SIS and Admission. ASSCAT reserves the right to modify, add to, or delete sections or portions of these terms and conditions. It is your responsibility to exercise due diligence in reviewing the same before proceeding with the JPIS, EMS, SIS and Admission. By proceeding with the use of the system, you are thereby agreeing to any changes made in the terms and conditions before such access.

 

Use of Intellectual Property

You are not allowed to use or appropriate any design, logos, features, functionality, or other intellectual property in the system without the prior approval of ASSCAT.

 

Acceptable Use

You shall use the JPIS only for job application purposes. You shall use EMS only for employee profiling, PDS generation, DTR and Human Resource purposes only. You shall use SIS only for enrollment, profiling, viewing of grades and subject. And you shall use Admission System only for admission purposes.  Any activity that may cause damage to the JPIS, EMS, SIS and Admission, or otherwise impair the availability or accessibility of the website or the system constitutes a violation of the terms and conditions. ASSCAT reserves the right to suspend or terminate your access to or use of the system as we may deem necessary.

 

Modifications and Interruptions

In the unlikely case of typographical errors, inaccuracies, or unintentional omissions, ASSCAT reserves the right to rectify the same or update the information on the JPIS, EMS, SIS and Admission at any time, without prior notice.

We do not guarantee that the JPIS, EMS, SIS and Admission will be available at all times. We may experience hardware, software, or other problems or need to perform maintenance resulting in interruptions, delays, or errors. We reserve the right to change, revise, update, suspend, discontinue, or otherwise modify the JPIS, EMS, SIS and Admission at any time as we may deem necessary. You agree that we have no liability whatsoever for any loss, damage, or inconvenience caused by your inability to access or use the JPIS, EMS, SIS and Admission during any downtime or discontinuance of the JPIS, EMS, SIS and Admission.

You agree that we have no liability whatsoever for any loss, damage, or inconvenience caused by your inability to access or use the JPIS, EMS, SIS and Admission during any downtime or discontinuance of the JPIS, EMS, SIS and Admission.